Faculty Personnel Action Dates for Academic Year 2022-23
Promotion and Tenure, Non-Reappointments, Research Extended Appointments, Faculty Leave Requests, Nominations for Emeritus/a, Endowed Chair, Professorships, Fellowships, and Hires with Tenure
Promotion and Tenure
See the Promotion and Tenure webpage for more information.
Contact: Cyndi Hutchison
| Date | Information |
|---|---|
| September 29, 2022 2:00-4:00 p.m. Latham A, Inn at Virginia Tech |
Workshop: Deans, department heads/chairs, and P&T committee chairs. This workshop is especially valuable for department heads and members of department and college promotion and tenure committees. Presenters include: the Provost and/or the Vice Provost for Faculty Affairs, a college Dean, a member from the University P&T committee, and two department heads. |
| Date | Information |
|---|---|
| November 2, 2022 2:00-4:00 p.m. Assembly Hall, Holtzman Alumni Center |
Workshop: This workshop will provide the process and requirements for promotion to full professor. Recently promoted faculty members will give their perspectives on preparation for promotion, and current or former members of college and university promotion and tenure committees will respond to questions. Presenters include: the Provost and/or the Vice Provost for Faculty Affairs, a college Dean, a member from the University P&T committee, and three recently promoted faculty members. |
| Date | Information |
|---|---|
| 01/30/23 | Deadline: Promotion & Tenure listing sheets + electronic copy of each dossier Deans to Provost |
| 03/01/23 | Deadline: Recommendations for administrative promotions in the instructor, clinical, collegiate, and practice series Deans to Provost |
| 02/09/23 2:00-4:00 p.m. |
Meeting: University P&T Committee meeting and dossier distribution (Deans are present) Provost to Committee |
| 03/01/23 8:00 a.m.-5:00 p.m. |
Meeting: Faculty Subcommittee of University P&T Committee (Deans are not present) |
| 03/02/23 8:00 a.m.-5:00 p.m. |
Meeting: Faculty Subcommittee of University P&T Committee (Deans are not present) |
| 03/13/23 8:00 a.m.-Noon |
Meeting: All members of the University P&T Committee (Deans are present) |
| 03/14/23 8:00 a.m.-5:00 p.m. |
Meeting: All members of the University P&T Committee (Deans are present) |
March 2023 |
Provost presents promotion, cont. appt., and admin. promotion recommendations to the President Provost to President |
April 2023 |
Notification sent to promotion, cont. appt., and administrative promotion candidates Provost to Candidates |
June 2023 |
Promotion/tenure recommendations submitted to Board of Visitors President to Board of Visitors |
| Date | Information |
|---|---|
| 03/01/23 | Deadline: Promotion/continued appointment listing sheets + electronic copy of each dossier Libraries Dean to Provost |
| 03/01/23 | Deadline: Recommendations for administrative promotions to ext. agent, sr. ext. agent Dean to Provost |
| 03/08/23 | Deadline: Dossiers distributed electronically to Univ. Promotion and Continued Appointment Committee members Provost to Committee |
| 03/15/23 10:00 a.m.-Noon |
Meeting: University P&CA Committee |
| March 2023 | Provost presents promotion, cont. appt., and admin. promotion recommendations to the President Provost to President |
| April 2023 | Notification sent to promotion, cont. appt., and administrative promotion candidates pending board approval Provost to Candidates |
| June 2023 | Promotion, cont. appt., and administrative promotion recommendations submitted to Board of Visitors President to Board of Visitors |
| June 2023 | Notification sent to promotion, cont. appt., and administrative promotion candidates of board approval Provost to Candidates |
Contact: Lynn Byrd
| Date | Information |
|---|---|
| 02/01/23 | Deadline: Promotion lists and dossier packets Deans/Institute Directors to OVPRI |
| 03/01/23 | Deadline: Dossiers reviewed and recommendations sent to Provost OVPRI to Provost |
| March 2023 | Provost presents promotion recommendations to President Provost to President |
| June 2023 | Promotion recommendations submitted to Board of Visitors President to Board of Visitors |
| June 2023 | Notifications sent to promotion candidates OVPRI to Candidates |
Non-Reappointments
Contact: Sara Leftwich
Non-reappointment letter must indicate the final date of employment. Please send a copy of the non-reappointment letter to the appropriate Dean and to Sara Leftwich. If the due date falls on a weekend, please deliver letter on the prior business day.
| Date | Information |
|---|---|
| 11/09/22 (or earlier) | Deadline: Notice of non-reappointment for second-year faculty Department Heads to Faculty |
| 02/09/23 (or earlier) | Deadline: Notice of non-reappointment for first-year faculty, including instructors on one-year appointments Department Heads to Faculty |
| 05/09/23 (or earlier) | Deadline: Notice of non-reappointment for probationary faculty in at least third year of service Department Heads to Faculty |
Non-tenure-track instructional faculty are typically instructor, clinical faculty, or professor of practice faculty. For those faculty members on REGULAR appointments, the deadlines for non-reappointment are as follows:
- Three months before the end of the current contract for those with less than two years employment;
- One semester before the end of the current contract for those with two to five years employment;
- One year before the end of the current contract for those with five years or more employment.
Research Extended Appointments
Contact: Faculty Affairs
| Date | Information |
|---|---|
| 08/10/22 | Deadline: For faculty already on a Research-Extended appointment; confirms funding is available to continue the appointment in Summer 2023. |
| Date | Information |
|---|---|
| 08/10/22- 3/10/23 5:00 p.m. |
Deadline: Faculty with sufficient grant funding to convert to a Research-Extended appointment for Summer 2023. |
Faculty Research Leave Requests
Submissions should include the Research Leave or Special Leave with Pay Memorandum of Agreement (HR Form P88) and the Request for Employee Leave (HR Form P4B).
See the Research Leaves webpage for more information.
Contact: Rachel Gabriele
| Date | Information |
|---|---|
| 11/01/22 | Deadline: Faculty to Department Heads |
| 11/15/22 | Deadline: Department Heads to Deans |
| 12/15/22 | Deadline: Deans to Provost |
| 03/20/23 | Deadline: Leave recommendations from Provost to the Board of Visitors |
Emeriti Requests and Endowed Chairs, Professorships, Fellowships
See the Emeritus/a Status webpage for more information.
See the Endowed Chairs, Professorships, or Fellowships webpage for more information.
Contact: Rachel Gabriele
| Date | Information |
|---|---|
| 07/15/22 | Deadline: Materials for the August 21-23 BOV meeting Deans to Provost |
| 10/01/22 | Deadline: Materials for the November 13-14 BOV meeting Deans to Provost |
| 02/01/23 | Deadline: Materials for the March 19-20 BOV meeting Deans to Provost |
| 04/25/23 | Deadline: Materials for the June 5-6 BOV meeting Deans to Provost |
Hires with Tenure
See Procedures for Faculty Appointments with Tenure (PDF) for more information about the process for recommending a newly hired faculty member.
Contact: Cyndi Hutchison
| Date | Information |
|---|---|
| 07/01/22 | Deadline: Materials for the August 21-23 BOV meeting Materials must be received by this deadline to allow for review and approval by University Subcommittee, president, and provost prior to 07/15/22 BOV deadline. |
| 09/15/22 | Deadline: Materials for the November 13-14 BOV meeting Materials must be received by this deadline to allow for review and approval by University Subcommittee, president, and provost prior to 10/1/22 BOV deadline. |
| 01/15/23 | Deadline: Materials for the March 19-20 BOV meeting Materials must be received by this deadline to allow for review and approval by University Subcommittee, president, and provost prior to 02/1/23 BOV deadline. |
| 04/15/23 | Deadline: Materials for the June 5-6 BOV meeting Materials must be received by this deadline to allow for review and approval by University Subcommittee, president, and provost prior to 04/25/23 BOV deadline. |