Faculty Personnel Action Dates for Academic Year 2025-26
Promotion and Tenure, Non-Reappointments, Research Extended Appointments, Faculty Leave Requests, Nominations for Emeritus/a, Endowed Chair, Professorships, Fellowships, and Hires with Tenure
Promotion and Tenure
See the Promotion and Tenure webpage for more information.
Contact: Cyndi Hutchison
| Date | Information |
|---|---|
| 09/22/25 2:00-4:00 p.m. Steger Hall Auditorium |
Workshop: Deans, department heads/chairs, and P&T committee chairs. This workshop is especially valuable for department heads and members of department and college promotion and tenure committees. Presenters include: the Provost and/or the Vice Provost for Faculty Affairs, a college Dean, a member from the University P&T committee, and two department heads. |
| Date | Information |
|---|---|
10/15/25 |
Workshop: This workshop will provide the process and requirements for promotion to full professor. Recently promoted faculty members will give their perspectives on preparation for promotion, and a current or former member of college and university promotion and tenure committees will respond to questions. Presenters include: the Provost and/or the Vice Provost for Faculty Affairs, a college Dean, a member from the University P&T committee, and three recently promoted faculty members. |
| Date | Information |
|---|---|
| TBD | Workshop: This workshop will provide insights into the process and preparation for promotion to associate professor with tenure. The workshop may also be valuable to those seeking tenure who are at the current rank of associate professor. Presenters include: the Provost and/or the Vice Provost for Faculty Affairs, a college Dean, a department head, a member from the University P&T committee, and three recently promoted faculty members. |
| Date | Information |
|---|---|
01/22/26 |
Deadline: Promotion & Tenure listing sheets + electronic copy of each dossier |
| 02/06/26 2:00-4:00 p.m. |
Meeting: University P&T Committee charge meeting and materials distribution (Deans are present) Provost to Committee |
| 03/03/26 8:00 a.m.-5:00 p.m. |
Meeting: Faculty Subcommittee of University P&T Committee (Deans are not present) |
| 03/04/26 8:00 a.m.-5:00 p.m. |
Meeting: Faculty Subcommittee of University P&T Committee (Deans are not present) |
| 03/16/26 8:00 a.m.-Noon |
Meeting: All members of the University P&T Committee (Deans are present) |
| 03/17/26 8:00 a.m.-5:00 p.m. |
Meeting: All members of the University P&T Committee (Deans are present) |
April 2026 |
Provost presents promotion, cont. appt., and admin. promotion recommendations to the President Provost to President |
April/May 2026 |
Notification sent to promotion/tenure candidates pending Board of Visitors approval Provost to Candidates |
June 2026 |
Promotion/tenure recommendations submitted to Board of Visitors President to Board of Visitors for approval |
| June 2026 | Board of Visitors action notification sent to Promotion and Tenure Candidates Provost to Candidates |
| Date | Information |
|---|---|
02/27/26 |
Deadline: Promotion/continued appointment listing sheets + electronic copy of each dossier |
| 02/27/26 | Deadline: Recommendations for administrative promotions in the instructor, clinical, collegiate, practice, extension agent, and extension specialist series |
| 03/06/26 | Deadline: Dossiers distributed electronically to Univ. Promotion and Continued Appointment Committee members Provost to Committee |
| 03/18/26 2:00-4:00 p.m. |
Meeting: University P&CA Committee |
April 2026 |
Provost presents promotion, cont. appt., and admin. promotion recommendations to the President Provost to President |
April/May 2026 |
Notification sent to promotion, cont. appt., and administrative promotion candidates pending Board of Visitors approval Provost to candidates |
June 2026 |
Promotion, cont. appt., and administrative promotion recommendations submitted to Board of Visitors for approval President to Board of Visitors |
| June 2026 | Board of Visitors action notification sent to P&CA and administrative candidates Provost to Candidates |
Contact: Renee VanDyke
| Date | Information |
|---|---|
02/02/26 |
Deadline: Promotion lists and dossier packets |
| 02/27/26 | Deadline: Dossiers reviewed and recommendations sent to Provost |
| April/May 2026 | Provost presents promotion recommendations to President Provost to President |
June 2026 |
Promotion recommendations submitted to Board of Visitors President to Board of Visitors |
June 2026 |
Notifications sent to promotion candidates Office of Research and Innovation to Candidates |
Non-Reappointments
Contact: Sara Leftwich
Non-reappointment letter must indicate the final date of employment. Please send a copy of the non-reappointment letter to the appropriate Dean and to Sara Leftwich. If the due date falls on a weekend, please deliver letter on the prior business day.
| Date | Information |
|---|---|
11/09/24 (or earlier) |
Deadline: Notice of non-reappointment for second-year faculty |
| 02/09/26 (or earlier) | Deadline: Notice of non-reappointment for first-year faculty, including instructors on one-year appointments |
| 05/09/26 (or earlier) | Deadline: Notice of non-reappointment for probationary faculty in at least third year of service Dept. Heads to Faculty |
Non-tenure-track instructional faculty are typically instructor, clinical faculty, or professor of practice faculty. For those faculty members on REGULAR appointments, the deadlines for non-reappointment are as follows:
- Three months before the end of the current contract for those with less than two years employment;
- One semester before the end of the current contract for those with two to five years employment;
- One year before the end of the current contract for those with five years or more employment.
Research Extended Appointments
Contact: Faculty Affairs
| Date | Information |
|---|---|
08/10/25 |
Deadline: For faculty already on a Research-Extended appointment; confirms funding is available to continue the appointment in Summer 2024. |
| Date | Information |
|---|---|
| 08/10/25- 3/10/26 5:00 p.m. |
Deadline: Faculty with sufficient grant funding to convert to a Research-Extended appointment for Summer 2026. |
Faculty Research Leave Requests
See the Research Leaves webpage for more information.
Contact: Rachel Gabriele
| Date | Information |
|---|---|
11/01/25 |
Deadline: Faculty to Dept. Heads |
11/15/25 |
Deadline: Dept. Heads to Deans |
12/15/25 |
Deadline: Deans to Provost |
04/14/26 |
Leave recommendations brought from Provost to the Board of Visitors |
Emeriti Requests and Endowed Chairs, Professorships, Fellowships
See the Emeritus/a Status webpage for more information.
See the Endowed Chairs, Professorships, or Fellowships webpage for more information.
Contact: Cyndi Hutchison
| Date | Information |
|---|---|
10/03/25 |
Deadline: Materials for the November 19 BOV meeting Deans to Provost |
02/27/26 |
Deadline: Materials for the April 25 BOV meeting Deans to Provost |
04/17/26 |
Deadline: Materials for the June 3 BOV meeting Deans to Provost |
07/10/26 |
Deadline: Materials for the August 19 BOV meeting |
Hires with Tenure
See Procedures for Faculty Appointments with Tenure (PDF) for more information about the process for recommending a newly hired faculty member.
Contact: Cyndi Hutchison
| Date | Information |
|---|---|
09/26/25 |
Deadline: Materials for the November 18 BOV meeting Materials must be received by this deadline to allow for review and approval by University P&T Subcommittee, president, and provost prior to BOV deadlines. |
02/20/26 |
Deadline: Materials for the April 14 BOV meeting Materials must be received by this deadline to allow for review and approval by University P&T Subcommittee, president, and provost prior to BOV deadlines. |
04/10/26 |
Deadline: Materials for the June 2 BOV meeting Materials must be received by this deadline to allow for review and approval by University P&T Subcommittee, president, and provost prior to BOV deadlines. |
07/03/26 |
Deadline: Materials for the August 26 BOV meeting Materials must be received by this deadline to allow for review and approval by University P&T Subcommittee, president, and provost prior to BOV deadlines. |