Faculty Personnel Action Dates for Academic Year 2022-23

Promotion and Tenure, Non-Reappointments, Research Extended Appointments, Faculty Leave Requests, Nominations for Emeritus/a, Endowed Chair, Professorships, Fellowships, and Hires with Tenure

Updated 08/31/22

Important Dates (PDF)

Promotion and Tenure

See the Promotion and Tenure webpage for more information.

Contact is Cyndi Hutchison

Promotion and Tenure Committee Workshop

Date	Information
September 29, 2022 2:00-4:00 p.m. Latham A, Inn at Virginia Tech	Workshop: Deans, department heads/chairs, and P&T committee chairs. This workshop is especially valuable for department heads and members of department and college promotion and tenure committees. Presenters include: the Provost and/or the Vice Provost for Faculty Affairs, a college Dean, a member from the University P&T committee, and two department heads.

Date

Information

September 29, 2022
2:00-4:00 p.m.
Latham A, Inn at Virginia Tech

Workshop: Deans, department heads/chairs, and P&T committee chairs. This workshop is especially valuable for department heads and members of department and college promotion and tenure committees.

Presenters include: the Provost and/or the Vice Provost for Faculty Affairs, a college Dean, a member from the University P&T committee, and two department heads.

Promotion to Professor Workshop

Date	Information
November 2, 2022 2:00-4:00 p.m. Assembly Hall, Holtzman Alumni Center	Workshop: This workshop will provide the process and requirements for promotion to full professor. Recently promoted faculty members will give their perspectives on preparation for promotion, and current or former members of college and university promotion and tenure committees will respond to questions. Presenters include: the Provost and/or the Vice Provost for Faculty Affairs, a college Dean, a member from the University P&T committee, and three recently promoted faculty members.

Date

Information

November 2, 2022
2:00-4:00 p.m.
Assembly Hall, Holtzman Alumni Center

Workshop: This workshop will provide the process and requirements for promotion to full professor. Recently promoted faculty members will give their perspectives on preparation for promotion, and current or former members of college and university promotion and tenure committees will respond to questions.

Presenters include: the Provost and/or the Vice Provost for Faculty Affairs, a college Dean, a member from the University P&T committee, and three recently promoted faculty members.

Promotion and Tenure Appointments, College Faculty

Date	Information
01/30/23	Deadline: Promotion & Tenure listing sheets + electronic copy of each dossier Deans to Provost
03/01/23	Deadline: Recommendations for administrative promotions in the instructor, clinical, collegiate, and practice series Deans to Provost
02/09/23 2:00-4:00 p.m.	Meeting: University P&T Committee meeting and dossier distribution (Deans are present) Provost to Committee
03/01/23 8:00 a.m.-5:00 p.m.	Meeting: Faculty Subcommittee of University P&T Committee (Deans are not present)
03/02/23 8:00 a.m.-5:00 p.m.	Meeting: Faculty Subcommittee of University P&T Committee (Deans are not present)
03/13/23 8:00 a.m.-Noon	Meeting: All members of the University P&T Committee (Deans are present)
03/14/23 8:00 a.m.-5:00 p.m.	Meeting: All members of the University P&T Committee (Deans are present)
March 2023	Provost presents promotion, cont. appt., and admin. promotion recommendations to the President Provost to President
April 2023	Notification sent to promotion, cont. appt., and administrative promotion candidates Provost to Candidates
June 2023	Promotion/tenure recommendations submitted to Board of Visitors President to Board of Visitors

Promotion and Continued Appointments, Libraries, and Extension Faculty

Date	Information
03/01/23	Deadline: Promotion/continued appointment listing sheets + electronic copy of each dossier Libraries Dean to Provost
03/01/23	Deadline: Recommendations for administrative promotions to ext. agent, sr. ext. agent Dean to Provost
03/08/23	Deadline: Dossiers distributed electronically to Univ. Promotion and Continued Appointment Committee members Provost to Committee
03/15/23 10:00 a.m.-Noon	Meeting: University P&CA Committee
March 2023	Provost presents promotion, cont. appt., and admin. promotion recommendations to the President Provost to President
April 2023	Notification sent to promotion, cont. appt., and administrative promotion candidates pending board approval Provost to Candidates
June 2023	Promotion, cont. appt., and administrative promotion recommendations submitted to Board of Visitors President to Board of Visitors
June 2023	Notification sent to promotion, cont. appt., and administrative promotion candidates of board approval Provost to Candidates

Research Professorial Promotions

Contact is Lynn Byrd

Date	Information
02/01/23	Deadline: Promotion lists and dossier packets Deans/Institute Directors to OVPRI
03/01/23	Deadline: Dossiers reviewed and recommendations sent to Provost OVPRI to Provost
March 2023	Provost presents promotion recommendations to President Provost to President
June 2023	Promotion recommendations submitted to Board of Visitors President to Board of Visitors
June 2023	Notifications sent to promotion candidates OVPRI to Candidates

Non-Reappointments

Contact is Leah Taylor

Tenure-Track and Continued Appointment-Track Faculty Non-Reappointments

Non-reappointment letter must indicate the final date of employment. Please send a copy of the non-reappointment letter to the appropriate Dean and to Leah Taylor. If the due date falls on a weekend, please deliver letter on the prior business day.

Date	Information
11/09/22 (or earlier)	Deadline: Notice of non-reappointment for second-year faculty Department Heads to Faculty
02/09/23 (or earlier)	Deadline: Notice of non-reappointment for first-year faculty, including instructors on one-year appointments Department Heads to Faculty
05/09/23 (or earlier)	Deadline: Notice of non-reappointment for probationary faculty in at least third year of service Department Heads to Faculty

Non-Reappointment Notice for Non-Tenure-Track Instructional faculty on REGULAR (not restricted) Appointments

Non-tenure-track instructional faculty are typically instructor, clinical faculty, or professor of practice faculty. For those faculty members on REGULAR appointments, the deadlines for non-reappointment are as follows:

Three months before the end of the current contract for those with less than two years employment;
One semester before the end of the current contract for those with two to five years employment;
One year before the end of the current contract for those with five years or more employment.

Research Extended Appointments

See the Research Extended Appointments webpage for more information.

Contact is Faculty Affairs

Extension of Research-Extended Appointments

Date	Information
08/10/22	Deadline: For faculty already on a Research-Extended appointment; confirms funding is available to continue the appointment in Summer 2023.

Research-Extended Appointments

Date	Information
08/10/22- 3/10/23 5:00 p.m.	Deadline: Faculty with sufficient grant funding to convert to a Research-Extended appointment for Summer 2023.

2022-23 Faculty Research Leave Requests

Submissions should include the Research Leave or Special Leave with Pay Memorandum of Agreement (HR Form P88) and the Request for Employee Leave (HR Form P4B).

See the Research Leaves webpage for more information.

Contact is Rachel Gabriele

Date	Information
11/01/22	Deadline: Faculty to Department Heads
11/15/22	Deadline: Department Heads to Deans
12/15/22	Deadline: Deans to Provost
04/04/23	Deadline: Leave recommendations from Provost to the Board of Visitors

Emeriti Requests and Endowed Chairs, Professorships, Fellowships

See the Emeritus/a Status webpage for more information.

See the Endowed Chairs, Professorships, or Fellowships webpage for more information.